Invoice template for event planners.
Bill the planning fee, the deposits and the pass-through costs in stages, so every payment lines up with the event timeline.
What to include
What goes on event planners’ invoices
- The event name, date and venue
- The stage being billed: deposit, milestone or final balance
- Your planning fee separate from vendor costs
- Pass-through costs at cost, with the vendor named
- The payment schedule and due dates
- Your cancellation and refund terms
Wizard Invoice asks for these one question at a time, fills in your logo, colour and payment details on its own, and sends the result by WhatsApp, email, PDF or a link.
MA
Maple and Moss Events
Invoice
No. INV-0017
Billed to
Isabel Torres
Torres Wedding
DescriptionQtyRateAmount
Planning and coordination fee1$3,200.00$3,200.00
Venue and vendor management1$900.00$900.00
Day-of coordination, 10 hours10$85.00$850.00
Subtotal$4,950.00
Total$4,950.00
Notes
Balance is due 14 days before the event. Thank you.
Payment details
Bank transfer details go here, filled in once from your brand.
Thank you for your business.
Get paid sooner
Three habits that help event planners get paid.
01
Bill in stages
A deposit to book, a milestone payment, and a final balance before the event keep your cash flow healthy and the client committed.
02
Keep vendor costs transparent
Pass-through costs shown at cost, with your fee separate, build trust and protect you if a vendor changes a price.
03
Set the final due date before the event
Final payment due well ahead of the day means you are never working on credit during the busiest week.
Questions
Common questions.
Other kinds of work
Invoicing for every kind of work.
Your next invoice takes about a minute.
Answer a few questions, hit send, and see who has paid.
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