Invoice template for personal trainers.
Bill sessions, packages and monthly plans on a clean invoice, with the expiry and the cancellation rules stated plainly.
What to include
What goes on personal trainers’ invoices
- The number of sessions or the package name
- Your rate per session or the package price
- Any extras such as plans or check-ins as separate lines
- The period the sessions cover and when they expire
- Your cancellation and rescheduling policy
- Payment terms and how to pay
Wizard Invoice asks for these one question at a time, fills in your logo, colour and payment details on its own, and sends the result by WhatsApp, email, PDF or a link.
SC
Stride Coaching
Invoice
No. INV-0017
Billed to
Marcus Reid
DescriptionQtyRateAmount
Personal training, 1-hour sessions8$60.00$480.00
Nutrition plan1$80.00$80.00
Monthly progress check-in1$40.00$40.00
Subtotal$600.00
Total$600.00
Notes
Sessions expire after 8 weeks. Thank you, great work this month.
Payment details
Bank transfer details go here, filled in once from your brand.
Thank you for your business.
Get paid sooner
Three habits that help personal trainers get paid.
01
Sell packages, not single sessions
A block of sessions paid up front means committed clients and predictable income.
02
State an expiry
Say how long a package lasts. It prevents unused sessions piling up months later.
03
Put the cancellation rule on paper
Mention the notice period on the invoice so a late cancel is already understood.
Questions
Common questions.
Other kinds of work
Invoicing for every kind of work.
Your next invoice takes about a minute.
Answer a few questions, hit send, and see who has paid.
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